One of the more frustrating aspects of the forensic multimedia analyst’s world is dealing with legacy technology. You arrive at a crime scene to find a 15-year-old DVR that only accepts Iomega Zip disks, or CD+RW disks, or a certain size / speed of CF card. What do you do?
You curse and swear and scour your junk drawers. You call / email friends. You wonder why folks keep these systems knowing that there are newer / better / cheaper systems out there.
If you’ve ever worked a cold case, you know the problems interfacing with old technology. If you’re working at a large agency, chances are there are several old computer systems cobbled together with new middleware. Replacing systems is costly and time consuming.
For reports, agencies are faced with a similar problem. My old agency used a product from IBM that required a stand-alone program (PC only) to read / edit the reports when saved in the native format. That’s not at all helpful.
When generating a report in Amped FIVE, the user is given a choice in the production of the file between PDF, DOC, and HTML. Many states / jurisdictions require the user to output a PDF file for reports. But, PDF is a very robust standard with several variants. When generating PDF report files, it’s important to understand the variants and what they’re for.
According to the PDF Association, “PDF/A is an ISO-standardized version of the Portable Document Format (PDF) specialized for use in the archiving and long-term preservation of electronic documents. PDF/A differs from PDF by prohibiting features ill-suited to long-term archiving, such as font linking (as opposed to font embedding) and encryption.”
If you want to make sure that your report can be viewed now, and long into the future, by the largest group of people, choose PDF/A – the archival version of PDF. Understanding this, the report generated by FIVE is PDF/A compliant. We understand that many court systems and police agencies are standardized on this version of PDF because it’s not only built with the future in mind, it’s the cheapest to support.